Members read the first page and the money. Keep the rest short. If the report runs past four pages, cut words before you cut facts.
Cover
Club nameAnnual report for the year [start date] to [end date]Presented at the annual meeting on [date]
A word from the president
[Three or four sentences. The one thing the club did best this year, and the one thing it is working on. Then a thank you to the people who made it happen.]
The year in numbers
| Last year | This year | |
|---|---|---|
| Members at the start of the year | ||
| New members | ||
| Members who did not renew | ||
| Members at the end of the year | ||
| Meetings and events held | ||
| Volunteer hours recorded |
The money
| Last year | This year | |
|---|---|---|
| Money in the bank at the start | ||
| Dues | ||
| Events and tickets | ||
| Donations and grants | ||
| Other income | ||
| Total money in | ||
| Venue and meetings | ||
| Events | ||
| Insurance | ||
| Other spending | ||
| Total money out | ||
| Money in the bank at the end |
[One sentence on anything unusual: a big one off cost, a grant, a change in dues. Say who reviewed the accounts, or that nobody did.]
What we did
- [Event or project, the month, and one line on how it went]
- [Event or project]
- [Event or project]
Thank you
[The officers, the board, and the volunteers and sponsors who gave time or money. Names, if they are happy to be named.]
The year ahead
[Two or three plans, with dates where you have them.]
Officers and board
| Role | Name | Since |
|---|---|---|
The figures for the money section come straight from the treasurer's monthly report and the yearly budget, if your club uses them.